Best Time Tracking App For Freelancers & Employers (Updated 2022) (2023)

Best Time Tracking App For Freelancers & Employers (Updated 2022) (1)

One of the biggest shifts thathas occurredin the global job market over the past decade has been the rise of freelancing. Not only is it more cost-effective for a lot of employers to hire freelancers remotely via the Internet but it also provides them with the utility to make use of services of freelancers from around the world. This includes individuals with specific skills that might be very hard or too expensive to acquire locally.

Then there are the overhead costs that one can do without by hiring freelancers remotely. But hiring freelancers requires tracking and billing their time and this is why we have created a list of apps to help youpick and choose the best time tracking app.

1. Upwork

Previously, Odesk and Elance were one of the most famous portals for freelancers.In 2015, both were merged to create one giant portal, now known as Upwork.It is one of the biggest online portals for freelancers. The portal brings together contractors and employers (clients), where the latter can hire freelancers after a bidding process.

Pros

To track time and bill clients, Upwork offers a robust application which can be used for tracking time for work done by freelancers. The Upwork app takes periodic screenshots and bills the time to the client. The hourly rate is already predefined between clients and freelancers. Freelancers can also enable webcam images with screenshots, which in some cases might be a client requirement to monitor the freelancers to ensure they are at work during the logged time.

Compatibility: The Upwork app is available for a number of platforms including; Windows, Mac, Linux, Android & iOS devices.

Cons

(Video) BEST Time Tracking Apps In 2022 - Toggl vs Clockify vs Harvest vs Everhour

While Upwork is great for freelancers and people looking to hire workers remotely, some have complained about the amount charged by Upwork. For starters, Upwork charges a fee which reduces only whenyou have worked a certain amount of hours. in other words, the more you work the less fee you eventually pay from your contracts. The problem with that is it can take you a few months or even a year or more to reach that level. This system was quite randomly imposed by Upwork which alienated a lot of freelancers. Moreover, clients (employers) too complained about the sudden change and many opted for alternatives.

Best Time Tracking App For Freelancers & Employers (Updated 2022) (2)

2. Hubstaff

Speaking of Upwork alternatives, Hubstaff is definitely one of them.

Pros

Not only is Hubstaff a lot cheaper but it has just the right time tracking app to match Upwork. The Hubstaff time tracking app can be usedfor tracking time for multiple projects with screenshots with keystrokes and mouse-clicks.

Compatibility: Hubstaff also offers apps for all major platforms including; Windows, Mac, Linux. Android, and iOS.Moreover, Hubstaff offers another very valuable feature that is hard to find in similar services, i.e. integration with famous e-commerceapplications. Hubstaff currently supports a number of widely used third-party platforms like Salesforce, Basecamp, GitHub, Podio, JIRA, Redtime, Teamwork Projects, Trello, Asana, etc.

Cons

While Hubstaff has so far received rave reviews from a lot of satisfied customers there are certain cons worth pointing out. For example, the modes of transferring money are limited to fewer options and for countries or users who don’t have PayPal, the available options don’t seem all that cost-effective. Compared to that Upwork provides a mere $0.99 wire transfer in your local currency to your local bank account. Moreover, someemployers haveexpressed their desire tobe able to usecertain time-tracking features for free; such as premium features tied to budgeting and payroll. However, it’s worth mentioning here that such features are often not even available in many time-tracking apps of freelancing platforms.

Best Time Tracking App For Freelancers & Employers (Updated 2022) (3)

3. FactoHR

FactoHR is the tool that helps monitor employee schedules, time-track assignments and tasks, and optimize performance.

(Video) 8 Best Employee Time Tracking Apps/Software to monitor activity | Free & Lowest Priced

Pros

FactoHR works best for both small and mid-size companies providing a smart system for time management. Not only your management team will be able to keep track of employee schedules and better control time, but also manage attendance. The attendance management feature is integrated and automated so that companies can record in and out timestamps. FactoHR is perfect if you aim to save time, use it more wisely, and improve data.

Compatibility: You can access FactoHR by using a simple web browser. Additionally, the platform is also available on mobile.

Cons

FactoHR has no web apps which makes it a little inconvenient for companies. Although the platform is cloud-based, most of the time it’s easier to use a simple web app.

4. Harvest

Not everyone uses a crowdsourcing or freelancing portal to track time for their contractors. This is why there are also a number of platforms that you can use for logging time,billing and managing your team. One of these platforms is Harvest.

Pros

Used by more than 40,000 businesses, Harvest provides robust time tracking features that can help you in time and expense tracking, generate invoices and estimates, enable timesheet approvals, get detailed reports for your team, and all that with bank grade security.

(Video) Best Time Tracking Software You Should Know About in 2022 ⏰ (Review and Comparison)

Compatibility: Since Harvest is a web app, you get the utility to track time from internet connected devices. Furthermore, Harvest also has apps for Mac, Android and iOS. Not to mention it is compatible with 80 plus popular apps, including; Intuit QuickBooks, Zendesk, Salesforce,Asana, Grapple, Basecamp, Smartsheet, ScrumDo, Intellinote, Lawcus, Glip, etc.

Cons

While Harvest is pretty neatly integrated with many apps with a plethora of time-tracking features, some users have found it lacking for growing companies. For instance, Harvest currently does not support newer apps like Wave, and the tracked content can sometimes be overwhelming with little scope for segregating important information. Another point to consider is the pricing, which doesn’t seem very suitable for casual freelancers. So if Harvest is not a good fit for your business, there are many Harvest alternatives available in the market for you to choose the best one for your needs.

Best Time Tracking App For Freelancers & Employers (Updated 2022) (4)

5. FreshBooks

FreshBooks is another time tracking app that can help in tracking time, billable information and even to accept payments from clients.

Pros

FreshBooks is great for freelancers and individuals hiring them for not only tracking time but also to provide payments for work done. The problem usually with most time tracking apps is that they either come tied to an associated service (e.g. Upwork) or don’t have a payment disbursement mechanism. This is where FreshBooks fills the gap by providing the best of both worlds. FreshBooks can be very useful for individuals who would like to use an indigenous app not tied to any web portal, with the utility to perform transactions for receiving and sending out remuneration for work done.

Compatibility: FreshBooks is a cloud accounting software so you can access it using a web browser. Moreover, FreshBooks has apps for Android and iOS.

Cons

(Video) 9 Best Timesheet Apps in 2020 | Time Tracking For Freelancers

No desktop apps. Unlike similarcloud based time tracking softwareof its kind, FreshBooks does not directly integrate with accounting related web apps. FreshBooks is arguably more suitable for small businesses than medium size or large corporations. Some users also believe that FreshBooks is not for the hardcore accountant, since it offers very basic features and lack integration with a lot of useful accounting apps, making it cumbersome to work with.

Best Time Tracking App For Freelancers & Employers (Updated 2022) (5)

6. HoursTracking

If you want a tool that can give you real-time data related to your team and projects, then HoursTracking might just be what you need.

Pros

Unlike most time tracking applications, HoursTracking provides real-time updates for projects and teams.It hasa web based time trackingmechanism, with a single-click operation,real-time project tracking, invoicing, and in-depth reports.

Compatibility: HoursTracking can be used via the web, using a web browser. Hours Tracking also has apps for Android and iOS.

Cons

The use of mobile apps is not free. You will require a Web and Mobile Plan to be able to use mobile apps. Furthermore, HoursTracking does not have apps for desktop operating systems like Windows, Mac and Linux.

Best Time Tracking App For Freelancers & Employers (Updated 2022) (6)

While we have listed 6 time tracking apps in our list above, there are many more that can be added to this list. The idea was to provide our readers with a list of 5 very useful apps that can cater for the needs of at least most users, with unique features that make them miles apart in some way.

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For example, while Upwork and Hubstaff are similar apps/platforms, the latter has some unique features of its own, such as integration with famous e-commerce apps. Similarly, Harvest, FreshBooks and HoursTracking all have their own pros and cons that make them suitable for some users and not so much for others.

Other tools for time tracking are available in the market, such as Clockify which offers a free time tracking software tool and Timeghost.io which is a project time tracking software specifically tailored for Office 365 users.

We hope you found are list useful. Happy time tracking!

FAQs

Is there an app for keeping track of time at work? ›

Clockify is a time tracker and timesheet app that lets you track work hours across projects. Unlimited users, free forever. Start tracking time — It's Free!

Is there a free app to track employee hours? ›

Clockify is the only 100% free time tracking software that lets your employees track time they spend working on projects and tasks. Start tracking time — It's Free!

Is Clockify a good app? ›

The Verdict. Clockify is the best time and attendance software for businesses with hybrid teams (on-site and remote employees). The cloud-based dashboard can be accessed from any computer or mobile device, and it has several project- and task-tracking features.

How do consultants track hours? ›

Here are the ten best consulting time tracking apps you can use today:
  1. Time Doctor. ...
  2. Toggl Track. ...
  3. RescueTime. ...
  4. Clockify. ...
  5. Harvest. ...
  6. Replicon TimeAttend. ...
  7. Zoho Projects. ...
  8. TimeCamp.
Nov 27, 2021

Does Google have a time tracker? ›

Using Google Workspace with TrackingTime allows you to track time while using all Google apps, such as Gmail, Google Calendar, Google Docs, Google Sheets, Google Slides and Google Tasks. Get automatic timesheets and enjoy TrackingTime's in-depth analytics.

How can I track my hours worked? ›

At a glance: How you can track employee hours worked
  1. Pen and paper.
  2. Desktop or kiosk time clocks.
  3. Mobile apps.
  4. Geofencing and GPS tracking.
  5. Biometric clock-in.
  6. Browser plug-ins and URL tracking.
May 18, 2022

How do small business track employee hours? ›

5 ways to accurately track employee hours
  1. Manual timekeeping — pen and paper.
  2. Time clocks or punch-in tools.
  3. Automated time-and-attendance solutions.
  4. Mobile apps.
  5. GPS clock-ins.
Feb 25, 2021

What app can I use for my employees to clock in? ›

Your office and remote/offsite employees can clock in on their mobile phones or desktop computer using the Clockify time clock, and that way record their attendance and breaks. If someone forgot to clock in, they can add the missing time manually. Clockify is a web app, but it can also work offline.

What is Clockify app? ›

What is Clockify. Clockify is the best web-based time tracking software for freelancers and teams. It's the only time tracker that's 100% free. You can use Clockify from your computer's browser, or you can install it on your Android mobile devices.

What is a good app to keep up with employees hours and pay? ›

Timecamp is an easy to use, automatic time clock software used by both teams and freelancers. The desktop app tracks time in the background, so you can stay focused on what really matters. With just a few clicks, Timecamp will complete and fill timesheets with hours worked and computer activities.

Is QuickBooks Time Tracker Free? ›

QuickBooks Time access is included with your QuickBooks Online Payroll Premium and Elite subscription at no additional cost.

Is QuickBooks Time Tracking app Free? ›

Track time using timer or timesheet with your team, and send time to QuickBooks for payroll and accounting. Start tracking time - It's Free!

Who uses Clockify? ›

Clockify is used by everyone from freelancers, small businesses, and agencies, to government institutions, NGOs, universities, and Fortune 500 companies.

How secure is Clockify? ›

Completely safe. Your Clockify data is hosted on Amazon Web Services, so it's as secure as it can get. Our servers are protected both physically and electronically. Any connection between you and Clockify is protected by 256-bit SSL encryption.

How do employees use Clockify? ›

If your employees have an email and a personal phone or a computer, they can download an app and track time on their own.
  1. Create a free Clockify account.
  2. Invite employees by adding their email.
  3. Employee accepts the invite.
  4. Employee downloads a mobile app.
  5. Employee logs in and starts/stop the timer as they work.
Aug 24, 2022

What is the simplest time tracking app? ›

5 Best Personal Time Tracking App of 2022

Here are the best time tracking tools you can check out: Traqq – Best free time tracking tool for time and productivity monitoring. Toggl Track – Best time tracking app for simple time logging. TopTracker – Best time tracker for freelancers.

Is Clockify completely free? ›

Clockify is the only time tracker that's free for teams of all sizes. You and your team can use Clockify without ever paying a cent, even if you have hundreds of users! Use it as much as you want, for as long as you want, and we won't charge a cent.

What is the best time tracking software for small business? ›

Top 10 Time Tracking Software for Small Businesses
  • QuickBooks Time.
  • Toggl Track.
  • Wrike.
  • Paylocity.
  • Harvest.
  • FreshBooks.
  • BigTime.
  • Timely.

How do consultants manage their time? ›

Consultants help people use their time wisely by helping them identify clear and important goals, prioritize their tasks and devote the right amount of time to the tasks that have the greatest impact on achieving personal goals.

Is Top Tracker Free? ›

TopTracker is the only time tracker that has been specifically designed for freelancers and their needs. It is an absolutely free, stand-alone app, and does not require you to be locked into any freelance platform.

How much does harvest app cost? ›

Harvest costs $12 USD/person/month (billed monthly) or $10.80 USD/person/month (billed annually) for unlimited access to all of Harvest's features. A free plan is also available for single users with limited needs. Discounts are available for nonprofit organizations and educational institutions.

Is Google tracking free? ›

Google Analytics gives you the tools, free of charge, to understand the customer journey and improve marketing ROI.

What is Toggl used for? ›

Toggl Track is a time tracking app that allows you to track your daily activities across different platforms; providing you with detailed insights and an opportunity to optimize your workflow by identifying areas where you can improve.

How do you keep track of time spent on projects? ›

How to Keep Track of Time Worked?
  1. Paper Timesheets. The paper method is the simplest way to track time. ...
  2. Spreadsheets. Another way of tracking time is by using Excel spreadsheets. ...
  3. Time Tracking Software. ...
  4. Asana. ...
  5. Boomr. ...
  6. Teamwork Projects. ...
  7. Basecamp. ...
  8. Trello.

How do I track hours worked in Excel? ›

How to Track Hours Worked in Excel + How to Calculate Pay in ... - YouTube

How do I track my contractor hours? ›

What Is The Best Contractor Time Tracking Software?
  1. TimeCamp – automatic, free time tracker for recording billable hours.
  2. Quickbooks Time – tracking and managing employee time for payroll.
  3. Harvest – keeping track of budget and billable time.
  4. eSub – project management with time tracking for subcontractors.
May 10, 2018

How do consultants track hours? ›

Here are the ten best consulting time tracking apps you can use today:
  1. Time Doctor. ...
  2. Toggl Track. ...
  3. RescueTime. ...
  4. Clockify. ...
  5. Harvest. ...
  6. Replicon TimeAttend. ...
  7. Zoho Projects. ...
  8. TimeCamp.
Nov 27, 2021

Does trello have time tracking? ›

You can start Trello time tracking as soon as you click on the “Start Timer” button located within the “Actions” list on your card. As an alternative to clicking the button to start the timer, you can also select any text in your Trello card and start tracking time from there.

How do you manage a freelance project? ›

Prioritise, Prioritise and Prioritise. Know your most important tasks for the day and try to complete them as soon as possible. Since you have multiple projects from different clients it's imperative to have a chronological order of deadlines. You can use Google Calendar actively to schedule everything.

Does Google have a time tracker? ›

Using Google Workspace with TrackingTime allows you to track time while using all Google apps, such as Gmail, Google Calendar, Google Docs, Google Sheets, Google Slides and Google Tasks. Get automatic timesheets and enjoy TrackingTime's in-depth analytics.

Is Top Tracker Free? ›

TopTracker is the only time tracker that has been specifically designed for freelancers and their needs. It is an absolutely free, stand-alone app, and does not require you to be locked into any freelance platform.

Can contractors use QuickBooks time? ›

QuickBooks Time lets freelancers and contractors work from anywhere. Managing non-billable hours is just as important as billable time. Tracking everything they do to get the job done and keep the business running means freelancers and contractors can quantify their true costs.

How do consultants manage their time? ›

Consultants help people use their time wisely by helping them identify clear and important goals, prioritize their tasks and devote the right amount of time to the tasks that have the greatest impact on achieving personal goals.

How much does harvest app cost? ›

Harvest costs $12 USD/person/month (billed monthly) or $10.80 USD/person/month (billed annually) for unlimited access to all of Harvest's features. A free plan is also available for single users with limited needs. Discounts are available for nonprofit organizations and educational institutions.

How do you manage billable hours? ›

How to increase billable hours
  1. Bunch queries together. ...
  2. Remove distractions and tackle procrastination. ...
  3. Track billable time in real-time. ...
  4. Delegate non-billable tasks. ...
  5. Track non-billable hours. ...
  6. Track all the billable hours. ...
  7. Completing billing descriptions.
Mar 18, 2022

Is Chronos Trello free? ›

Chronos Timetracker

Track time, upload automatic and manual worklogs from our desktop application. It's free, open-sourced and cross-platform.

What does Clockify integrate with? ›

Start Clockify timer from within other web tools, like JIRA, Trello, Asana, Todoist, and others (see integrations page for the full list). Simply install the Chrome extension or Firefox extension, and a timer button will appear in your favorite web app's tasks, to-dos, issues, leads, events, etc.

How does Clockify work with Trello? ›

If there's a project in Clockify that matches the Trello board, the extension will automatically select the project when you start tracking time so you don't have to do it manually. If you want to keep projects synced between Trello and Clockify, you can use Zapier (eg.

How do I organize my freelance work? ›

How to Keep Your Freelance Work Organized and Keep Yourself Sane
  1. Get Your Files and Your Schedules Organized.
  2. Keep a Regular Schedule and a Set Routine.
  3. Track Your Time.
  4. Minimize Distractions Around Your Workspace.
  5. Don't Procrastinate, Especially When it Comes to Emails.
  6. Communicate With Clients.
Dec 14, 2021

How do freelancers handle multiple clients? ›

Freelancing 101: How to Juggle Multiple Clients at Once
  1. Organize and Track Everything. ...
  2. Block Your Schedule. ...
  3. Prioritize Important Tasks from Clients. ...
  4. Make Sure Your Schedule is Realistic. ...
  5. Set Aside Time to Collaborate and Communicate with Clients. ...
  6. Set Reminders for Priority Tasks. ...
  7. Do One Task at a Time. ...
  8. Take a Break!
Oct 7, 2021

How do I manage multiple freelance projects? ›

How to Manage Multiple Projects as a Freelancer
  1. #1 Getting Organized To Getting Things Done Fast.
  2. #2 Use The Pomodoro Technique to Batch Work.
  3. #3 When It Comes to Deadlines, Don't Procrastinate!
  4. #4 Use Project Management Apps If You Have To.
Oct 8, 2021

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